What do I put in my email signature?

Do you use a signature in your work emails? If you don’t, I really encourage you to start using including an email signature at the bottom of your emails.

A good email signature conveys four key pieces of information:

1. Who you are
2. What you do
3. Where you do it
4. Ways to contact you.

What you include in your email signature should reflect the business you are representing and your role.

For instance, an email signature in a traditional corporate organisation might look like this:

____________
Laura Smarter
Administrative Assistant — Sales Department
Smarter Company
23 Smith Street   PARRAMATTA   NSW   2150
Phone: 02 8023 3208   Fax: 02 8024 4208
Email: lsmarter@company.com.au

Some of you might think it’s silly to include your email address in your email signature, but I find it helpful when I need to copy+paste someone’s email address so I think it’s helpful to include it.

Some people like to include their sign-off in their email.

Kind regards,
Laura
____________
Laura Smarter
Administrative Assistant — Sales Department
Smarter Company
23 Smith Street   PARRAMATTA   NSW   2150
Phone: 02 8023 3208   Fax: 02 8024 4208
Email: lsmarter@company.com.au

If I was working in a modern organisation with a strong social media presence, I would expand my signature even more:

____________
Laura Smarter
Administrative Assistant — Sales Department
Smarter Company
23 Smith Street   PARRAMATTA   NSW   2150
T: 02 8023 3208
E: lsmarter@company.com.au
@smartercompany  facebook.com/smartercompany

Maybe you only want a short email signature?

____________
Laura Smarter
Administrative Assistant — Sales Department
Smarter Company
Direct: +612 8023 3208

Really, you can put anything and everything in your email signature, but don’t over-do it; you don’t want your email signature to be too OTT (over the top) or annoying. You might even want to include your company’s logo in your signature.

I really think it’s important to show that you care for the environment and encourage people to do the same. In this age of emails, there are still lots of people who print emails willy-nilly and waste paper. I always have this message at the bottom of my email signature

Please consider the environment before printing this email or any attachments

 What do you put in your email signature? Do you have any tips to share with us?

Tagged as: email signature

This post was written by...

Rah Gardiner – who has written 145 posts on Smarter Admins.

Hi there, I’m Rah and I’m the face behind Smarter Admins. I currently work full-time as a Personal Assistant, but I have also been a Secretary, Customer Service Assistant, Receptionist, Office Coordinator, Editorial Assistant and Administrator. I started full-time work over 15 years ago—before I even finished high school—and I haven’t looked back.

Contact Rah Gardiner